Publication Scheme

Version no. Date Initials Note of change(s) made
1 30/11/2018 SE N/A

Community Schools Trust has produced a Publication Scheme of information for use in all schools managed by the Trust. This relates to information that is available under the Freedom of Information Act 2000 and it conforms to the model scheme for schools and academies approved by the Information Commissioner.

The Board of Trustees has responsibility for ensuring that Academies in the trust comply with the Act.

Introduction: the development of a Publication Scheme

Under the Freedom of Information Act 2010 (FOIA) public authorities should be proactive about the information that is available to the public. This includes all maintained sector schools and from 1st January 2011, academies.

In order to comply with the requirements of the Act, the publication scheme covers the Trust’s commitment on the following points:

  • To proactively publish, or otherwise make available as a matter of routine, information which is held by schools in the Trust and falls within the classifications below.
  • To specify the information that is held by the Trust and falls within the classifications below.
  • To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.
  • To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.
  • To review and update on a regular basis the information the Trust makes available under this scheme.
  • To produce a schedule of any fees charged for access to information which is made proactively available.
  • To make this publication scheme available to the public.

All information in the Publication Scheme is available in paper form.

Categories of Information Published

The Publication Scheme is a guide to the information which is currently published (or has recently been published) or which we will publish in the future. This information is available on the individual school’s websites and is categorised in ‘Classes’ as outlined later in this Scheme.

The classes of information will not generally include:

  • Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure. This includes information protected by the Data Protection Act.
  • Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.

Requests for Information

Information that is not published under the scheme can be requested by email, letter or fax.

All requests will be considered in accordance with the provisions of the Freedom of Information Act.

Contact details


Tel: 020 8534 8666

Fax: 020 8519 8702


Forest Gate Community School
Forest Lane
E7 9BB

Please make the subject of your request “PUBLICATION SCHEME REQUEST".

Paying for Information

Information published on the Trust / Academies websites is free. Single copies of information covered by this publication are provided free unless stated otherwise. However, there may be a charge if the request:

  • Requires a lot of printing or photocopying
  • Incurs a large postage charge
  • Requires a priced item e.g. some printed publication or video

In such instances, you will be notified in advance.

Annex 1: Guide to information available from Forest Gate Community School under the Model Publication Scheme

Information to be published How the information can be obtained Cost

Class 1: Who we are and what we do

(Organisational information, structures, locations and contacts)

Who's who in the school Website No charge
Who's who on the Governing Body and the basis of their appointment Website No charge
Articles of Association Website No charge
Contact details for the Headteacher and members of the Governing Body Website No charge
Staffing Structure Hard copy See charges
School session times and term dates Website No charge

Class 2: What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum

Annual budget plan and financial statements Hard copy See charges
Capitalised funding Hard copy See charges
Additional funding Hard copy See charges
Procurement and projects Hard copy See charges
Pay policies Hard copy See charges
Staffing and grading structure Hard copy See charges

Class 3: What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Government supplied performance data Hard copy See charges
Latest Ofsted report Website No charge
Performance management policy and procedures adopted by the Governing Body Hard copy See charges
Safeguarding - policies and procedures Website No charge

Class 4: How we make decisions

(Decision making processes and records of decisions)
Current and previous three years as a mimimum

Admissions policy/decisions (not individual admissions decisions) Website No charge
Agendas of meetings of the Governing Body and its sub-committees Website No charge
Committee Terms of Reference Website No charge
Minutes of meetings (as above) - this will exclude information classified as 'Confidential' Website No charge

Class 5: Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

School policies including:
Charging and remissions policy Website No charge
Health & Safety Website No charge
Child Protection Website No charge
Complaints procedure Website No charge
Discipline and grievance policies Hard copy See charges
Medical Website No charge
Equality and diversity (including equal opportunities) policies Website No charge
Pupil and curriculum policies including:
Sex and relationships education Website No charge
Personal social and health eduction Website No charge
Additional needs Website No charge
Accessibility Website No charge
Race equality Website No charge
Anti bullying Website No charge
Records management and personal data policies including:
Records retention Website No charge
Data protection Website No charge
Freedom of information - publication scheme Website No charge

Class 6: Lists and Registers

Currently maintained lists and registers only

Curriculum circulars and statutory instruments Hard copy See charges
Disclosure logs Hard copy See charges
Asset register Hard copy See charges
Any information the school is currently legally required to hold in publicly available registers
Hard copy See charges

Class 7: The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only

Extra-curricular activities & out of school clubs Website No charge
School publications Website No charge
Leaflets and newsletters Website No charge

Schedule of Charges

Type of Charge Description Basis of Charge
Disbursement cost Photocopying/printing at 6p per sheet (black & white) Actual cost
Photocopying/printing at 15p per sheet (colour) Actual cost
Postage Actual cost of Royal Mail standard 2nd class
Statutory Fee   In accordance with the relevant legislation